College Policies and Procedures
Howard Community College institutional policies and procedures guide and regulate the operations of the college. They also provide the framework for the conduct of academic programs and provide important guidelines for employees. Policies and procedures are maintained by the Office of the President.
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COVID-19 Amendments
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Instruction (section 10)
- Educational Programs Policy - 10.01
- Academic Honesty Policy - 10.02
- Course Description Policy - 10.03
- Graduation Requirements Policy - 10.04
- Adult Education Policy - 10.05
- Academic Calendar Policy - 10.06
- Instructional Excellence Policy - 10.07
- Credit for Prior Learning Policy - 10.08
- Assessment of Student Learning Policy - 10.09
- Continuing Education Unit (CEU) Policy - 10.10
- Adjunct Faculty Teaching Load Policy - 10.11
- Repeating Courses Policy - 10.12
- Grading System Policy - 10.13
- Academic Standards and Academic Procedures Policy - 10.14
- Professor Emeritus Policy - 10.15
- Academic Schedule (Full-Time/Part-Time Students) Policy - 10.16
- Teach Out Policy - 10.17
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Academic Support (section 40)
- Support for Teaching and Learning Policy - 40.01
- Curriculum Development and Change Procedure - 40.01.01
- Faculty Forum Bylaws Procedure (40.01.02) - see 61.02.02
- Text Adoption, Affordability, and Purchasing Procedure - 40.01.03
- Commencement Attendance and Academic Regalia Procedure - 40.01.04
- Use of College Library Procedure - 40.01.05
- Television and Radio Procedure - 40.01.06 (deleted)
- Audio-Visual Design and Services Procedure - 40.01.07
- Library Acquisitions Procedure - 40.01.08
- Intellectual Property Policy - 40.02
- Intellectual Property Produced by HCC Faculty and Staff with College Resources Procedure - 40.02.01
- Intellectual Property Produced by HCC Faculty and Staff without College Resources Procedure - 40.02.02
- Intellectual Property Rights for Commissioned Artistic Work Procedure - 40.02.03
- Creative Commons License for College Intellectual Property Procedure - 40.02.04
- Intellectual Property Produced by Howard Community College Students Procedure - 40.02.05
- Use of Copyrighted Works Policy - 40.03
- Support for Teaching and Learning Policy - 40.01
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Student Services (section 50)
- Student Services Policy - 50.01
- Student Government and Student Conduct Policy - 50.02
- Student Government Association (SGA) Constitution Procedure - 50.02.01
- Student Code of Conduct and Student Rights and Responsibilities Procedure - 50.02.02
- Student Conduct Process Procedure - 50.02.03
- Student Non-Academic Complaints Procedure - 50.02.04
- Campus Crime Reports and Registered Sex Offender Information Procedure (50.02.05) see 63.06.09
- Admissions, Registration, Enrollment, and Related Services Policy - 50.03
- Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act Services Policy - 50.04
- Confidentiality of Student Records Policy - 50.05
- Tuition, Fees and Waivers Policy - 50.06
- Weapons Policy - 50.07
- Smoking and Tobacco-Free Policy (50.08) - see 63.10.06
- Student Email Policy - 50.09
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Executive Management (section 61)
- Delegation of Authority Policy - 61.01
- Internal Governance Policy - 61.02
- Printed and Digital Content Policy - 61.03
- College Information and Public Information Act Requests Policy - 61.04
- Fundraising and Donations Policy - 61.05
- Receipt of Gifts and Grants Procedure - 61.05.01
- Grants Management Procedure - 61.05.02
- In-kind Donations - Library Procedure - 61.05.03
- Library Acquisitions Procedure - 61.05.04 (moved to 40.01.08)
- In-Kind Donations - Art and Other Collectibles Procedure - 61.05.05
- In-Kind Donations - Other Procedure - 61.05.06
- Fundraising Procedure - 61.05.07
- Record Retention Policy - 61.06
- Awarding Honorary Degrees Policy - 61.07a
- Posthumous Degrees and Certificates Policy - 61.07b
- Free Speech and Protest Policy - 61.08
- Religious Activity Policy - 61.09
- Diversity, Equity, and Inclusion Policy - 61.10
- Website Policy - 61.11
- Proper Use of Information Technology Policy - 61.12
- Identification, Authentication, and Password Management Procedure - 61.12.01
- Use of College Email Procedure - 61.12.02
- Internet Use Procedure - 61.12.03
- Use of Wireless Communication Procedure - 61.12.04
- Personal Communication Devices Procedure - 61.12.05
- College Phone System and Voicemail Procedure - 61.12.06
- Peer to Peer File Sharing Compliance Procedure - 61.12.07
- Access and Termination of Computer Accounts Procedure - 61.12.08
- Protection of College Information and Electronic Resources Policy - 61.13
- Non-Students on Campus Policy - 61.14
- Non-Purchasing Contracts with the College Policy - 61.15
- Sunshine Account Policy - 61.16
- Institutional Review Board Policy - 61.17
- Social Media and Networking Policy - 61.18
- Identity Theft Prevention/Red Flags Program Policy - 61.19
- Open Meetings and Attendance Policy - 61.20
- Animals on Campus Policy - 61.21
- Cellular Telephone Policy - 61.22
- Naming Opportunities Policy - 61.23
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Financial Management (section 62)
- Investments Policy - 62.01
- Check Signing and Banking Services Policy - 62.02
- External Auditor Policy - 62.03
- Contributions Policy - 62.04
- Procurement Policy - 62.05
- Bids Policy - 62.05A
- Request for Proposals Policy - 62.05B
- Sole Source Policy - 62.05C
- Small Procurement Policy - 62.05D
- Emergency Procurement Policy - 62.05E
- Cooperative Purchasing Policy - 62.05F
- Community Impact Policy - 62.05G
- Insurance Protection Policy - 62.06
- Management of College Funds Policy - 62.07
- Howard Community College Debt Policy - 62.09
- Payment Card Industry Data Security Standards Policy - 62.10
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Personnel (section 63)
63.01 Non-Discrimination
- Non-discrimination Policy - 63.01
- Discrimination Complaint Procedure - 63.01.01
- Diversity Procedure (63.01.02) -- see 61.10.01
- Equal Employment Opportunity Policy - 63.01A
- Equal Education Opportunity Policy - 63.01B
- Affirmative Action Policy - 63.01C
- Sexual Misconduct Policy - 63.01D
- Stalking and Harassment Policy (63.01E) -- see 63.01D and 63.01D.01
- All-Gender Facilities Policy - 63.01F
63.02 Recruitment and Selection
63.03 Employment
63.04 Compensation
- Compensation Policy - 63.04
- Attendance Reports Procedure - 63.04.01
- Overtime and Compensatory Time Procedure - 63.04.02
- Expense Reimbursement Procedure - 63.04.04
- Hours of Work/Payment of Wages Procedure - 63.04.05
- Merit Pay (Faculty) Procedure - 63.04.06
- Merit Pay (Staff) Procedure - 63.04.07
- Merit Pay (Support and Technical Staff) Procedure (63.04.08) -- see 63.04.07
- Outside Employment Procedure (63.04.10) -- see 63.09.12
- Salary Administration and Schedules Procedure - 63.04.11
- Flexible Scheduling Procedure - 63.04.12
- Emergency Call-In Procedure - 63.04.13
- Phased Retirement/Knowledge Transfer Procedure - 63.04.15
63.05 Performance Appraisal
- Performance Appraisal Policy - 63.05
- Evaluation (Faculty) Procedure - 63.05.01
- Evaluation (Adjunct Faculty) Procedure - 63.05.02
- Evaluation (Noncredit Faculty) Procedure - 63.05.03
- Evaluation of Staff (Non-Faculty) Procedure - 63.05.04
- Evaluation (Technical and Support Staff) Procedure (63.05.05) -- see 63.05.04
- Special Achievement Awards Procedure (63.05.06) -- see 63.06.06
63.06 Personnel Administration
- Personnel Administration Policy - 63.06
- Policy and Procedure Review Procedure - 63.06.01
- Classification Procedure - 63.06.02
- Job Descriptions Procedure - 63.06.03
- Personnel Files Procedure - 63.06.04
- References and Background Investigations Procedure - 63.06.05
- Employee Recognition Procedure - 63.06.06
- Position Control Procedure - 63.06.07
- Campus Crime Reports and Registered Sex Offender Information Procedure - 63.06.09
- Telework Procedure - 63.06.10
- Change of Personal Information Procedure - 63.06.11
63.07 Benefits
- Benefits Policy - 63.07
- Direct Deposit Procedure - 63.07.02
- Group Health Benefits Procedure - 63.07.03
- Extension of Group Health Benefits Procedure - 63.07.04
- Life Insurance Procedure - 63.07.05
- Accidental Death and Dismemberment (AD&D) Insurance Procedure - 63.07.06
- Professional Development Procedure - 63.07.08
- Liability Insurance Procedure - 63.07.09
- Restoration of Benefits Procedure (63.07.10) -- see 63.08.02
- Retirement Programs Procedure - 63.07.11
- Tuition/Fee Reimbursement Procedure - 63.07.13
- Tuition Waiver Procedure - 63.07.14
- Adjunct Faculty Tuition Reimbursement Procedure - 63.07.15
- Unemployment Insurance Procedure - 63.07.17
- Employee Assistance Program (EAP) Procedure - 63.07.18
- Procurement Card Purchases (63.07.20) -- see 62.05.05
- Wellness Program Procedure - 63.07.21
- Flexible Spending Accounts Procedure - 63.07.22
- Workers' Compensation Procedure - 63.07.24
- Helping Hands Fund Procedure - 63.07.25
- Educational Advancement Procedure - 63.07.26
63.08 Employee Leave
- Employee Leave Policy - 63.08
- Administrative Leave Procedure - 63.08.01
- Annual Leave Procedure - 63.08.02
- Bereavement Leave Procedure - 63.08.03
- Holiday Leave Procedure - 63.08.06
- Jury Duty/Legal Action Procedure - 63.08.07
- Leave Without Pay Procedure - 63.08.08
- Liberal Leave Procedure (63.08.09) -- abolished
- Military and Deployment Leave Procedure - 63.08.10
- Personal Leave Procedure - 63.08.11
- Professional Leave Procedure (63.08.12) -- see 63.08.08
- Sabbatical Leave for Faculty Procedure - 63.08.13a
- Sabbatical Leave for Staff Procedure - 63.08.13b
- Sick and Disability Leave or Absence Procedure - 63.08.14
- Family and Medical Leave Act (FMLA) Procedure - 63.08.15
- Emergency Leave Bank Procedure - 63.08.16
63.09 Ethics and Conduct
- Ethics and Conduct Policy - 63.09
- Whistleblower Policy - 63.09A
- Absence From Work Procedure - 63.09.01
- Confidentiality Procedure - 63.09.02
- Gifts and Honorariums Procedure - 63.09.03
- Identification Cards for Employees Procedure - 63.09.04
- Key/Access Cards Procedure - 63.09.05
- Parking and Traffic Control Procedure - 63.09.06
- Personal Mail Procedure (63.09.07) -- see 70.03.02
- Personal Telephone Calls Procedure (63.09.08) -- see 61.12.06
- Use of College Resources and Property Procedure - 63.09.09
- Political Activities Procedure - 63.09.10
- Proper Use of Information Technology Procedure (63.09.11) -- see 61.12
- Outside And/Or Additional Employment Procedure - 63.09.12
- Nepotism Avoidance Procedure - 63.09.13
- Employee Code of Conduct Procedure - 63.09.14
- Events and Receptions Procedure - 63.09.15
- Duty of Employees to Report Arrests, Charges, and Convictions Procedure - 63.09.16
- Endorsement Procedure - 63.09.17
63.10 Health and Safety
- Health and Safety Policy - 63.10
- Communicable Diseases Procedure - 63.10.01
- Emergencies Procedure - 63.10.02
- Inclement Weather Procedure - 63.10.04
- Law Enforcement Personnel on Campus Procedure - 63.10.05
- Smoking and Tobacco-Free Procedure - 63.10.06
- Solicitations, Sales, Signs, and Literature Distribution Procedure - 63.10.07
- Unauthorized Persons on Campus Procedure - 63.10.08
- Sexual Assault Procedure (63.10.09) -- see 63.01D and 63.01D.01
- Injuries, First Aid, and Standard Precautions Procedure - 63.10.10
- Fitness to Work Procedure - 63.10.11
- Sexual Assault Policy (63.10A) -- see 63.01D and 63.01D.01
63.11 Drug-Free Campus
63.12 Suspension and Dismissal
63.13 Employee Dispute Resolution
63.14 Contingency Planning
- Non-discrimination Policy - 63.01
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Physical Plant Operations (section 70)