Policy and Procedure Review Procedure - 63.06.01
College Policy Number/Title:
Howard Community College (HCC) recognizes that the creation and revision of policies and procedures is a crucial part of the college’s internal governance, to ensure faculty, staff, and student involvement in the decision-making process in order to achieve the best possible work and learning environment. The board of trustees supports this process by stating in board policy that the president will “make decisions by a process where openness and fairness are maintained.” In turn, employees have a responsibility for continuous improvement and responsiveness to the community and stakeholders the college serves.
All policies and procedures are on a regular five-year review cycle managed by the office of the president, with the exception of policies and procedures that are directly aligned with content in the college’s catalog. Catalog-related policies and procedures are reviewed on an annual basis by the appropriate area president’s team representative.
Additionally, any employee or student of HCC may suggest revisions to a college policy or procedure or the creation of a new policy or procedure in collaboration with their president’s team constituency group liaison or their area president’s team representative. When this occurs, the president’s office must be contacted to obtain the most recent version of an existing policy or procedure for editing purposes. The president’s office should be notified when a new policy or procedure is being recommended to assist with creation of the new document and ensure the revision process is tracked and expedited.
The president’s team member suggesting a new or revised policy or procedure should work in conjunction with the president’s team college policy and procedure advisory committee (CPPAC) liaison and appropriate functional areas (e.g., human resources for any personnel policy or procedure, faculty forum constituency committee for any academic policy or procedure) to ensure that interested stakeholders have the opportunity to provide input before it is reviewed by president’s team. Once initial revisions are completed by the president’s team CPPAC liaison, the president’s team will review the draft. After president’s team has reviewed and approved the recommended policy or procedure, the president’s team liaison to CPPAC will facilitate CPPAC discussion for all policies and procedures up for review.
Policies and procedures slated for review are posted on the CPPAC portal site. It is recommended that they be posted within seven to 10 days prior to the next meeting; however, the CPPAC recognizes the need for exceptions. CPPAC is responsible for reviewing and forwarding any additional recommendations on policies and procedures to president’s team for advice and consideration.
Based on CPPAC recommendations, further revisions may be necessary. The president’s team liaison to CPPAC will share any additional content revisions made by president’s team with the chair of CPPAC and together they will determine if the policy or procedure needs additional review by CPPAC.
Once president’s team approves a final draft, the policy or procedure is posted on the college’s website. All revised policies and procedures or new policies and procedures will be announced to the college community via the weekly president’s update.
Effective Date: 03/24/23
President's Office Use: PRES