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Hours of Work/Payment of Wages Procedure - 63.04.05

College Policy Number/Title:

Workdays at Howard Community College (HCC) are as follows:

Faculty Work Day

The faculty workday consists of the course schedule, faculty office hours and other assignments as established by the vice president of academic affairs.

Staff Work Day

The standard staff workdays at HCC are Monday through Friday with office hours from 8:30 a.m. to 5:00 p.m. with one hour for lunch.  In certain service areas, special hours may be set to ensure an effective operation.  Flextime arrangements as described in procedure 63.04.12, Flexible Scheduling, may be allowed with advance supervisory approval. While the supervisor may establish hours of an area, the department head and the area vice president or the president for the president’s direct report areas must give final approval of changes in hours of operation. 

The college follows a schedule of seven and one half hours per day, five days per week for the full-time, position control/budgeted and temporary with benefits staff; and eight hours per day, five days per week for the full-time, position control/budgeted and temporary with benefits maintenance, grounds, environmental services, print shop and mailroom staff.

Shift Differential

The intent of a shift differential is to provide additional compensation to non-exempt position control/budgeted and temporary with benefits employees who are required to work a shift other than first shift (first shift is defined as standard) on a regular and ongoing basis.  The shift differential is not intended for temporary employees or for position control/budgeted and temporary with benefits employees who normally work first shift but who work a different shift on a temporary basis from time-to-time.  However, if an employee works second or third shift for four out of five workdays, the shift differential will be provided for those four days.

At HCC, the first shift (standard) for full-time employees is defined as one starting on or after 6:00 a.m., but before 2:00 p.m.  The second shift for full-time employees is defined as one starting on or after 2:00 p.m., but before 10:00 p.m.  The third shift for full-time employees is defined as one starting on or after 10:00 p.m., but before 6:00 a.m.  For part-time position control/budgeted and temporary with benefits employees, the first shift is defined as one starting on or after 6:00 a.m., but before 6:00 p.m.; the second shift is defined as one starting on or after 6:00 p.m., but before 2:00 a.m.; and the third shift is defined as one starting on or after 2:00 a.m., but before 6:00 a.m.

First shift is defined as the normal shift.  Position control/budgeted and temporary with benefits employees assigned on a regular and ongoing basis to the second shift receive the base rate plus a shift differential of five percent.  Position control/budgeted and temporary with benefits employees assigned on a regular and ongoing basis to the third shift receive the base rate and a shift differential of ten percent.

Supervisors must notify the college payroll office of any employees who are assigned to shifts that meet the requirements for shift differential pay.

Emergency Call-in

Situations where employees must be called in for work during their off-hours are governed by procedure 63.04.13, Emergency Call-In.

Workweek

The workweek for non-exempt staff is from 12:01 a.m. Saturday until 12 midnight on Friday.  The work week for employees whose duties require that they work other than Monday through Friday schedules will be the seven consecutive day periods beginning with the start of the employee's first scheduled shift in the calendar week.

Hours credited as time worked include hours spent on institutionally authorized work during:

  1. the normal workday defined above;
  2. a Saturday, Sunday, paid holiday or the sixth and seventh day of the work week of any employee regularly working other than the Monday through Friday work week;
  3. all hours spent in travel where the act of travel is an act of work;
  4. the balance of the normal workday for an employee injured on the job; and
  5. travel time spent from home to work and work to home when responding to emergency calls to report for work (hours not worked but paid to assure a minimum of four hours emergency call-in pay are not credited as hours worked).

Overtime wages, when applicable, will be paid in accordance with procedure 63.04.02, Overtime and Compensatory Time.

Payroll Administration

There are 24 pay periods during the year for 12-month faculty and staff with payment made on the fifteenth day and the last day of the month.  When a designated pay day falls on a weekend, holiday or other time that the college is not in regular session, payment will be made available to employees on the closest work day preceding the designated date.

Payroll administration procedures differ for 10-month faculty and staff since they may choose to distribute their income over a 10-month or 12-month basis.  Paydays for all position control/budgeted and temporary with benefits employees commence on the first possible scheduled pay date after the completion of all required employment forms and related paper work.

Pay days for adjunct and temporary employees will be in the pay period following the pay period when the employee begins work, providing all required employment forms and related paper work are completed.

Work Breaks

In recognition of individual needs and to increase efficiency, the college grants work breaks of ten minutes in the mid-morning and ten minutes in the mid-afternoon when the work load permits.  These work breaks are not to be used to extend the lunch period.

College Closings

If it is necessary to close the college or any campus or facility of the college during the normal workday, employees will be notified by their supervisors through the usual chain of command.  When a decision is made to close the college, or any campus or facility, the notification to employees will include the precise closing and reopening times, as well as exactly which campuses or facilities were closed, so that time sheets and attendance reports will reflect the schedule adjustment.

Effective Date:  9/11/15

President's Office Use:  VPAF

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