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Columbia MD, 21044
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Cellular Telephone Policy - 61.22

College Procedure Number/Title:

Howard Community College (HCC) issues cellular telephones to employees with duties requiring immediate and frequent communications. Individuals in executive and other critical positions require these cellular telephones to perform mandated duties, conduct crucial college business, and preserve public safety.  

College-issued cellular telephones are solely for the benefit of the college. The president’s or respective vice president’s (VP) approval is required in order for an employee to request a cellular telephone.  Once the appropriate approval from the president or VP is received, the information technology telecommunications coordinator will order the cellular telephone. All cellular telephones must be purchased through the information technology department using 61.22.01, Cellular Telephone Procedure. 

College-regulated or confidential data must not be stored in or transmitted via a college-issued cellular telephone unless it is approved by the president or respective vice president and then only while using secure communications. Personally identifiable information (PII) must not be stored on the cellular telephone. Using a cellular telephone while driving a vehicle is a safety hazard. Distracted driving is an offense in the state of Maryland, violation of the law will subject the user to harsh penalties.  If employees must use a cellular telephones while driving, the college requires the use of hands-free enabling devices.

Personal use of college-issued cellular telephones must be limited to 10 percent of the contracted service minutes. Personal use exceeding 10 percent of contracted service minutes will be deducted monthly from the employee’s payroll as outlined in 61.22.01, Cellular Telephone Procedure. Additional charges can be determined and addressed by the college. The college conducts monthly audits to ensure users are in compliance with the Cellular Telephone Policy and Procedure.

Failure to comply with college policies and procedures may result in loss of privileges, disciplinary action, and/or legal action.

Effective Date: 11/15/19

President's Office Use:  VPIT

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