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Board Meeting Regulations Procedure - 61.20.01

College Policy Number/Title:

The general public is invited to attend and observe any open meeting of the Board of Trustees of Howard Community College.  These meetings include regularly scheduled full board meetings and board subcommittee meetings.

Except in instances when the public is expressly invited to engage in testimony, questions, comments, or other forms of public participation, or when public participation is otherwise authorized by law, no member of the public attending an open meeting may participate in the meeting.

A member of the public who wishes to present any matter of concern pertaining to Howard Community College to the board of trustees must submit a written request to the secretary-treasurer of the board at least 72 hours prior to the regularly scheduled public meeting for review and response.  In emergency situations, the board may, by a majority vote, give visitors who have not presented a written request in advance an opportunity to present their concerns to the board in any regular public meeting.  The board, in recognition of the need to complete its business within reasonable time, reserves the right to terminate a presentation of this nature.

Disruptive Conduct

A member of the public attending an open meeting of the Board of Trustees of Howard Community College may not engage in any conduct that disrupts the meeting or that interferes with the right of members of the public to attend and observe the meeting.

The presiding officer may order any person who persists in disruptive conduct or who violates any other regulation concerning the conduct of the open meeting to be removed from the meeting and may request assistance from the college’s public safety office to restore order.  The presiding officer may recess the meeting while order is restored.

Recording, Photographing, and Broadcasting of Open Meeting

A member of the public, including any representative of the news media, may record discussions of the Board of Trustees of Howard Community College at an open meeting by means of any recording device if the device does not create an excessive noise that disturbs members of the board of trustees or other persons attending the meeting.

A member of the public, including any representative of the news media, may photograph or record video of the proceedings of the Board of Trustees of Howard Community College at an open meeting as long as the camera is operated without excessively bright artificial light or does not create an excessive noise, either of which might disturb members of the board of trustees or other persons attending the meeting.  A representative of the news media may broadcast or televise the proceedings of the Board of Trustees of Howard Community College at an open meeting if the equipment used abides by the same rules and does not disturb members of the board of trustees or other persons attending the meeting.

A member of the public who intends to record, photograph, or broadcast any portion of an open meeting must notify the secretary-treasurer of the board in writing 72 hours prior to the open meeting during which the recording, photographing, or broadcasting will take place.  Additionally, the presiding officer may restrict the movement of a person who is using a recording device, camera, or broadcasting or television equipment if such restriction is necessary to maintain the orderly conduct of the meeting.

Recording Not Part of the Official Record

A recording of an open meeting made by a member of the public, or any transcript derived from such a recording, may not be deemed a part of the record of any proceeding of the Board of Trustees of Howard Community College.

Effective Date:  03/28/14

President's Office Use:  PRES

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