Diversity, Equity, and Inclusion Committee Procedure - 61.10.01
College Policy Number/Title:
Howard Community College's (HCC) diversity, equity and inclusion (DEI) program is designed to ensure equality of opportunity in employment and education, as well as to develop and maintain educational programs and services for all diverse populations of the community. The college maintains a standing cross-functional DEI committee. The committee’s responsibilities are:
- to promote and advocate diversity, equity, and inclusion within the college;
- to review and update the DEI plan, DEI committee core work, and college policies, as appropriate;
- to recommend reasonable and realistic goals for areas of the college where documented evidence of disparity exists in the workforce, when applicable;
- to support the work of search committees to ensure diverse representation in accordance with college procedure 63.02.03, Selection of Faculty and Staff;
- to plan and implement diversity training/assessment for faculty and staff using the budget established by the college for this purpose;
- to plan or sponsor diversity programming for the college community;
- to review the college employee and student survey data annually pertaining to the diversity climate; and
- to prepare an annual plan for DEI report on the committee’s operations, accomplishments, and recommendations to the college president, which is board approved and made available to the college community.
Any member of the college community seeking to serve on this committee should send a written request to the diversity co-chairpersons. In accordance with the DEI committee bylaws, DEI committee members are recommended by the committee co-chairpersons and affirmed by the college president. The DEI committee recommends co-chairpersons from its membership to the college president; the college president will select the co-chairpersons.
DEI committee members serve for a period of at least two years. Student representatives serve one-year terms. The co-chairpersons recommend members for reappointment prior to the last meeting of the fiscal year. If any member misses more than 50 percent of the DEI committee meetings held in a fiscal year, without having a legitimate and documented schedule conflict, that member’s term is automatically ended and a new member shall be appointed. Replacements fill the unexpired term of the original member. At the end of each academic year, the chairperson recruits new members to fill potential vacancies.
Membership includes at least the following:
- one faculty member per academic division;
- two support group employees;
- one administrator group employee;
- two professional/technical group employees;
- two student senators appointed by the Student Government Association;
- two at-large employees;
- the associate vice president of human resources or designee (ex officio);
- the coordinator of the institution's compliance with Section 504 of the Rehabilitation Act of 1973 (ex-officio);
- the director of student life (ex officio);
- the director of public safety (ex officio);
- the associate director of student conduct and compliance (ex officio); and
- other members as needed to carry out the duties of the committee.
The college’s diversity plan and related college policies and procedures are publicly available on the college website. Regular communications regarding the work of the DEI committee will be made available to college employees via e-mail, the HCC portal, the HCC website, the president’s update, employee orientations and training programs, constituency group meetings, and postings in various areas around the college campus. Additionally, the equal opportunity clause shall be incorporated in all purchase orders, leases, contracts, etc., covered by Executive Order 11246, as amended by Executive Order 13672, and local, state, and federal regulations, as applicable.
Effective Date: 04/16/21
President's Office Use: PRES