Professional/Technical Group Bylaws Procedure - 61.02.05
College Policy Number/Title:
The representatives of the professional/technical constituency group serve as a channel of communication between the members of the professional/technical constituency group and the college administration and college community. This is achieved through participation in college cross-functional teams and committees including, but not limited to, college council, augmented team, planning council, salary and benefits committee, professional development team, and technology cross-functional team meetings. They represent issues of particular concern to members of the professional/technical constituency group.
Communication between representatives and the president’s team liaison, college council, augmented team, salary and benefits, technology cross-functional team, planning council, board of trustees, and professional development team is used to provide feedback, to keep the constituency group informed, to recommend new policy, and to review existing policy. Constituency group representatives will:
- communicate information to the professional/technical group;
- schedule fall and spring meetings of the constituency group;
- hold additional constituency group meetings at the request of membership with the approval of the elected representatives;
- conduct monthly meetings (September through June ) of the representatives; and
- attend meetings on behalf of all professional/technical members.
- The president's team liaison is the vice president of information technology.
- The president's team liaison initiates nominations and elections of representatives for spring elections.
- The constituency group will be represented by nine members who will serve a three-year term and are eligible to be re-elected to a second consecutive term.
- Representatives are nominated and elected by the members of the constituency group electronically.
- Representatives may appoint an interim representative to fill any vacancy until the spring election.
- The representatives will select a chair, vice chair, and secretary at the last representatives meeting of the fiscal year.
- It is recommended that a member serve at least two years to be elected as chair and they must serve at least one year. It is recommended that the vice chair serve for at least one year to be elected. The secretary does not need prior service to be elected.
- Chair – Convenes and runs meetings, sets the agenda, and delegates tasks as needed. The chair or designee will attend augmented team meetings. The chair will work with the president’s team liaison as needed. A member who serves as the chair in their third year may be asked to serve as ex-officio for one semester after their term ends.
- Vice Chair – Conducts meetings in absence of chair and monitors attendance. The vice chair will assume the position of chair of the professional/technical group in the event the chair position becomes vacant.
- Secretary – Takes minutes and attendance. The secretary is responsible for the history, archiving, distribution, and posting of minutes.
- Representatives are responsible for convening and managing meetings of the constituency group at least twice per year.
- The representatives will coordinate and provide the constituency group with activities and events throughout the year.
- Representatives will ensure:
- college council has two professional/technical members;
- the augmented team has one professional/technical member;
- the salary and benefits committee has three professional/technical members;
- the technology cross-functional team has one professional/technical member;
- the planning council has one professional/technical member;
- the professional development team has one professional/technical member; and
- at board of trustees meetings, one professional/technical member shall represent the constituency group.
- Representatives will assign additional professional/technical members to other committee meetings as necessary.
- Representatives will post items to the professional/technical portal page or send newsletters to the members including, but not limited to, notes on all meetings attended on behalf of the constituency group.
- The representatives and president’s team liaison will review the bylaws at the first meeting of the fiscal year.
- The elected representatives and president's team liaison will modify these bylaws as necessary in the beginning of the fall and submit revisions through the college approval process.
Modified/Reviewed: 09/22/05, 10/7/05, 12/11/09, 06/02/11, 09/14/12, 08/08/18, 09/05/19, 09/29/20, 9/2/21
Effective Date: 10/08/21
President's Office Use: VPIT