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Faculty Responsibilities Procedure - 10.01.02

College Policy Number/Title:

Howard Community College (HCC) provides higher education opportunities to a broad range of students. The educational program has three major objectives: to help students grow in their ability to live effectively in this complex society; to provide students with access to enriched and expanded lives; and to provide the foundation for students to transfer to other institutions of higher learning or to prepare students for careers.

Basic commitment to the development of all students through quality teaching and effective advising or related activities is of primary importance.

Full-time Faculty Responsibilities

HCC is committed to maximizing student learning and success. To accomplish this goal, all faculty are expected to perform at a meritorious level. Full-time faculty members are evaluated based on performance in these areas:

  • general teaching responsibilities, including class load and office hours;
  • college responsibilities;
  • divisional responsibilities, such as course coordination, program review and development, or committee work;
  • instructional improvement activities;
  • professional development; and
  • learning outcomes assessment at the course, program, or general education level.

Class Load

Each faculty member is expected to teach 14-16 units per semester. Over the course of two consecutive years, a faculty member is expected to average 30 units per year. When administrative or other duties are assigned beyond the normal workload expectations, a class load reduction may be granted by the vice president of academic affairs.

Units are calculated as follows:

1 lab/studio hour = 1.00 units

Developmental math emporium lab = 0.80 units

1 applied music credit hour = 0.66 units

1 credit hour = 1.00 units

Linked class = additional 1.00 unit

1 recitation hour = 0.75 units

1 team hour = 0.75 units (This assumes that each member of the team is in the class at least 50 percent of the time. The unit value may be more or less depending on the time commitment of the team members.)

Large class size

Enrollment of:
32-38 earns an additional 0.50 units for the course;
39-45 earns an additional 1.00 unit;
46-52 earns an additional 1.50 units.

Courses larger than 52 students follow a comparable scale whereby 0.50 units are added for each seven additional students enrolled.

Discrete Course Preparations

Every attempt will be made to ensure that no faculty member teaches more than three discrete course preparations for courses of three to four credits in a semester, or greater than 12 unique credits. Dean approval is required when a faculty member is required by the department chair to teach the maximum number of discrete course preparations, which is three four-credit or four three-credit courses, or greater than 12 unique credits; this will constitute a full class load (15-16 units) for the semester.

Overload Teaching Assignments

A faculty position at HCC is considered a full-time responsibility. Overload teaching assignments must be approved by the dean. Other faculty overload employment within the college, such as administrative responsibilities or special projects, must be approved by the vice president of academic affairs. Overload teaching or other overload employment will not normally be granted in excess of four semester hours or the equivalent per semester.

Winter and Summer Teaching

Faculty teaching schedules during winter and summer sessions are at the discretion of the dean.

Office Hours

Fall/Spring Semester:

Full-time faculty are expected to be present on campus a minimum of four out of five days per week while classes are in session, regardless of teaching load. Additionally, at least five hours* per week must be dedicated to holding office hours to ensure that students and colleagues have regular access to faculty.

Office hours shall be at least 30 minutes in length, in reasonable proximity to class time whenever practicable, and advertised to students by the end of the first week of class.

*One of the five office hours may be held online each week at a set time. This hour may be offsite and outside of standard business hours. During online office hours, faculty must be available to meet synchronously with students via a virtual platform, e.g., Canvas Conferences, Chat, etc.

Winter/Summer Terms:

Full-time faculty are expected to hold office hours (in person or online) each week to ensure that students have regular access to faculty. The number of hours should reflect what is reasonable and of service to students.

General Teaching Responsibilities

Faculty are expected to demonstrate quality teaching by:

  • clearly communicating to students at the beginning of a course what the students are expected to learn (course descriptions, syllabi, grading system, learning objectives, attendance policy, etc.);
  • promoting effective student learning through assignments and class activities including the use of a variety of instructional techniques designed to meet student needs, promoting active and independent learning, and promoting higher-order thinking;
  • treating students with respect and being responsive to the students’ needs;
  • holding classes at the scheduled time for the full period, except for emergency situations;
  • maintaining accurate attendance and scholastic records in accordance with FERPA and Red Flag requirements, and submitting required reports to meet deadlines, including submission of final grades by the published deadline;
  • meeting the instructional needs of the division that may include, but are not limited to, varied instructional delivery methods, alternate and flexible teaching schedules, and teaching at alternate locations;
  • conducting assigned classes in accordance with the catalog, course description, and objectives for the course;
  • developing methods of assessing student learning as specified in the objectives and providing feedback to students in a timely manner;
  • preparing, ordering, and updating normal classroom materials in accordance with established deadlines, including routine handouts, audiovisual equipment, library materials, bibliographies, reading lists, textbooks, software, etc.; and
  • completing administrative duties in accordance with the administrative job description when assigned in lieu of a full teaching load.

Student evaluation of instruction is gathered through the use of the Individual Development and Educational Assessments (IDEA) survey. If student ratings on the IDEA survey are below average, or if the department chair has other documented information leading to concern about the quality of instruction, the faculty member and department chair will complete an analysis and interpretation of student evaluation data and other data to determine whether improvement is needed in specific areas. If the department chair concludes, based on the analysis of all available data, that improvement is needed in a specific area, the faculty member must develop and implement a project designed to improve teaching and learning in this area. The project must include a significant data collection component designed to gain information on the problem or to measure improvement in the area. The summary submitted for evaluation will be more extensive and will include a description of the improvement project, an analysis of relevant data, and samples of appropriate materials.

Responsibilities related to Teaching Excellence and Contributions to Student Success and Engagement:

Faculty are expected to participate in activities that contribute to college/divisional goals (140 hours serves as a guideline) such as:

  • coordination of part-time faculty;
  • program development and maintenance including advisory committees, student programs, recruitment, productions, exhibitions, etc.;
  • academic advisement;
  • student group advisement;
  • service as a mentor or peer partner consultant;
  • facilitation of faculty or staff development programs; and
  • conducting scholarly research with students.

Contributions to College or Divisional Goals

  • attend and actively participate in meetings;
  • stay informed;
  • respond promptly to requests for information;
  • participate in commencement ceremonies and other significant institutional events;
  • use appropriate communication channels;
  • carry out other tasks vital to the institution;
  • develop and maintain programs as needed; and
  • perform other activities benefiting the division or college, including assigned administrative responsibilities or other assigned duties.

Engagement with the Broader Community

  • service on college committees; and
  • participation in community activities that support college efforts to build and sustain partnerships.

Faculty are expected to participate in activities to improve teaching and student learning, and professional development to update their knowledge and skills. Faculty are also expected to participate in developing and implementing plans to measure student learning. These measures will focus on student learning in the total educational program and will include measures of value-added projects and comparisons with national or regional data. If deficiencies are found, faculty are expected to participate in program or course modifications designed to improve student learning in the areas of deficiency. As needed by the division, the faculty will participate in approved outcomes assessment projects. One significant improvement project is required. Examples of teaching and learning improvement activities include:

  • major revision of existing materials;
  • development of new materials;
  • teaching assessment projects*;
  • classroom research;
  • peer partnership projects;
  • specially designed projects;
  • projects involving new uses of technology;
  • course reviews; and
  • program assessment and evaluation.

*A faculty development plan is required each year. Although not all activities in this category require a feedback component, at least one activity each year must include a feedback component. These activities may accompany an approved outcomes assessment project described above.

Professional Growth

A substantial portion of the time in this category should be spent in professional development activities designed to update knowledge and skills that support teaching excellence. Participation in professional development activities is required each year with at least 10 hours of onsite professional development. Faculty may select from the following:

  • attending conferences, seminars, or workshops;
  • writing articles or books;
  • graduate study or other relevant courses;
  • internships, clinical practice, or academic research;
  • performing/exhibition, etc.;
  • practical work in technical fields;
  • participating in a peer partnership project;
  • reviewing articles or books for publishers or publication;
  • participating in organized professional discussions with other faculty, such as learning communities or reading circles; and
  • engaging in other projects agreed upon between the faculty member and department chair.

Adjunct Faculty Responsibilities

Adjunct faculty are expected to demonstrate quality teaching by:

  • clearly communicating to students at the beginning of a course what they are to learn (course descriptions, syllabi, grading system, learning objectives, attendance policy, etc.);
  • promoting effective student learning through assignments and class activities including the use of a variety of instructional techniques designed to meet student needs, promoting active and independent learning, and promoting higher-order thinking;
  • treating students with respect and being responsive to their needs;
  • holding classes at the scheduled time for the full period, except for emergency situations;
  • maintaining attendance records and accurate scholastic records in accordance with FERPA and Red Flag requirements, and submitting required reports to meet deadlines, including submission of final grades by the published deadline;
  • conducting assigned classes in accordance with the catalog and course description and objectives for the course;
  • developing methods of assessing student learning as specified in the objectives and providing feedback to students in a timely manner;
  • preparing, ordering, and updating normal classroom materials (including new textbooks) in accordance with established deadlines, including routine handouts, instructional media, library materials, bibliographies, reading lists, textbooks, software, etc.; and
  • completing negotiated responsibilities, where applicable, in accordance with the supplemental contract.

Adjunct faculty are expected to attend required meetings, professional development activities, and trainings. Adjunct faculty interested in attaining the senior adjunct instructor or master adjunct instructor level must fulfill the requirements of the adjunct faculty development program for that level.

Effective Date: 09/14/18

President's Office Use: VPAA

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