Policies & Procedures
Summer Program Guidelines
In addition to the items referenced in the online consent form, below outlines a list of Policies & Procedures for our Summer Kids on Campus Program.
ACADEMICALLY GIFTED & ADVANCED OVERRIDESStudents who are in advanced classes or classes beyond their grade level may request an override to register for academic classes above their age level. Official documentation of advanced status will be required.
Students should be dropped off at the Hickory Ridge Building no earlier than 10 minutes prior to the start of the class. Class room assignments will be posted at the Hickory Ridge Building.
Unsupervised students arriving early will be registered for and sent to Before Care. A fee will be charged. Students changing building locations during the day will be escorted by KOC staff.
As students enjoy their summer classes, they need to remember that college is in session and administrative offices are open for business. Students are expected to demonstrate appropriate behavior and language and follow HCC, KOC, and class rules. Students are expected to:
- Behave in a friendly, cooperative manner toward other students, instructors, and staff.
- Respect the ideas, person, and property of others.
- Be able to work independently.
- Be able to focus on a task to completion.
Students may be excluded from activities or dismissed from Kids of Campus for not adhering to the behavior expectations explained above or:
- Leaving assigned area unaccompanied by a staff member.
- Stealing or vandalizing college property or the property of others.
- Using profanity.
- Eating or drinking in computer labs.
- Jeopardizing the safety of oneself or others.
- Disrupting the learning environment.
Please register early. Class size is limited. Courses with insufficient enrollment one week prior to the start of each class session will be canceled. You will be notified by phone or email if a class is canceled.
DISMISSALStudents should be picked up promptly at 12 p.m., noon for 8:30 a.m.-12 p.m. classes. Those not picked up by 12:15pm will be placed in a supervised lunchroom in the Hickory Ridge Building. They will be enrolled in lunch. A fee will be charged.
Parents should pick up their student at the Hickory Ridge Building at the end of their student’s class. Students taking classes in other locations will be escorted back to the Hickory Ridge Building. When there is inclement weather at dismissal time, parents should pick their child up from their classroom.
Students not picked up by 4:45 p.m. will be escorted to After Care located in HVPA. You may contact After Care staff by calling 443-797-9388. A late fee of $5 per 15 minutes will be charged.
DROPS & REFUNDS
If your child cannot attend a course, please notify us immediately. If notification is received by the Monday two weeks prior to the class start date, 100% refund of tuition and fees will be issued. For notification received after two weeks before the class start date and before the first day of class, fees will be withheld. No refunds will be given on or after the class start date. Refunds will not be made for non-attendance. Parents/Guardians are responsible for any tuition/fee difference resulting from a student transfer.
Drop requests must be made in writing to email@example.com, in person, or by fax to 443-518- 4333. You can also drop by using the “Drop a Course” option on HCC Express or by the online drop/transfer form. Requests for drops left on voicemail will NOT be processed.
If you need to pick up your student early, please sign your student out in the Hickory Ridge Building, Room 100. You will be given a release form which you can take to your child’s instructor. You will be asked to show picture ID.
FEDERAL TAX ID#
Use this number for your federal income tax return or dependent care credit: 520900106.
HCC will not administer any medications to students. If medication must be taken while the student is on campus, the parent/guardian is responsible for coming to campus to administer the medication. Written permission from a physician is required for those who are able to self-medicate. Call 443-518-4110 or email firstname.lastname@example.org for a required form. In an emergency, trained staff will administer EpiPens or inhalers provided by students. Kids on Campus cannot guarantee a nut-free environment.
LAB CLASSESStudents taking lab classes must wear closed toe shoes to class.
Students arriving after the start of class should by signed in by their parent/guardian in HR-100. Parent/guardian will escort the student to class.
You provide the lunch, we provide the supervision. From 12pm-1pm, students will eat lunch with their peers and watch general audience movies. Use section numbers listed here to register for the matching supervised lunch. All students under 16 staying on campus for both morning and afternoon courses must register for this supervised lunch hour. The fee covers supervision, facilities and movies. NON-PERISHABLE BAG LUNCHES ARE REQUIRED. NO REFRIGERATION OR MICROWAVE IS AVAILABLE.
Parents are expected to park in the designated area and walk their student to the supervised area beyond the cones or to the classroom. There is no student drop off line. View parking lot information here.
PERSONAL BELONGINGSHCC and KOC are not responsible for personal items brought or left on campus. HCC and KOC are not responsible for lost, broken, or missing items. Check the Lost and Found bin in the Hickory Ridge Building for missing items.
Registration form and consent form must be completed and accompanied by payment. Parents/guardians are financially responsible for the child's tuition and fees to HCC. Outstanding balances may be sent to collections. Students may be dropped for non-payment or incomplete consent form.
Registration opens January 31, 2018. You may register online, in-person, mail, or fax. Online forms can be found on the Kids on Campus registration web page.
A 15-minute class break is scheduled every day. Students may bring their own snack, or they may purchase a drink and snack from the vending machines. Students should bring $1 bills or small change (no pennies) for the vending machines. Staff is unable to provide change for the vending machines.
HCC is committed to providing an accessible education and supportive learning environment for all students. To help us meet this goal, parents of students with documented disabilities who require special accommodations must submit a letter to the Kids on Campus coordinator indicating the student’s needs and the type of accommodation that may be required. You must contact the KOC coordinator each time the student enrolls in a class even if you have received accommodations in the past. The KOC coordinator must receive the letter at least 30 days prior to the start of class in order to provide time to assess and arrange for reasonable accommodations. Inadequate notice may result in your child not being able to attend camp.
All information will be kept confidential. HCC does not provide personal medical assistants, care attendants, or aides of any other type. Parents are not permitted to attend camp with their child.
SUPERVISIONStudents under the age of 16 may not be left unattended on campus.
To join a waitlist for a full class, go here. You will be notified if a spot becomes available. Register for another class in the event the class remains full.