Become a Vendor

As a Grand Prix vendor, you will attain invaluable community goodwill as a visible supporter of higher education and a world-class sporting event.

Moreover, the Grand Prix is an opportunity to communicate your product directly to 5,000 individuals with significant market appeal.

Nearly 1,200 prominent business and community leaders are guests in the Sponsor Tent, including corporate CEOs, government officials, philanthropists, and media celebrities.

Approximately 4,000 spectators watch the Grand Prix from a grassy slope or bleachers.  About 90 percent are from Maryland, primarily Howard, Baltimore, and Montgomery counties.  About 10 percent are from the District of Columbia, Virginia, and Pennsylvania.  

Vendor Information

• The HCC Educational Foundation (HCCEF) will provide each vendor with one 10' x 10' covered 3-sided canvas booth, one 5-foot table, and 2 folding chairs unless otherwise specified by the vendor.
• The HCCEF has a maximum of 35 booth sites available on the event grounds.
• All vendors must submit a non-refundable rental fee of $200 per space with their completed Vendor Application and Vendor Agreement  to the Howard Community College Educational Foundation (HCCEF) to secure their booth.
• Vendor booths will be reserved on a first-come, first-serve basis beginning June 1, 2009.  Requests for booths will not be accepted after September 4, 2009.
• Vendors are permitted on the Grand Prix grounds beginning 7 a.m. on Sunday, September 20, 2009 for the purpose of set up.
• Vendor vehicles must be off show grounds by 9 a.m. Sunday, September 20, 2009.
• Twenty-four hour on-site security is available beginning 5 p.m. on Saturday, September 19,  through Monday, September 21, 2009, in addition to the college's 24-hour security service.
• The event grounds has limited 120-volt electricity available.  This need requires approval and should be requested early.
• Eligible vendors include food, allowable beverage, consumer-related products or services or equine related subject matter.  (All beverages are contracted by the HCCEF.  Exceptions will be considered for specialty beverages.)
• Vendor agrees to maintain operations from 10 a.m. on September 20, 2009 until the end of the Grand Prix, approximately 5 p.m.
• Vendors shall not use or be allowed to use any loudspeakers, sound device or similar equipment.
• Vendors must keep their assigned space and the surrounding area 10 feet on each side of their space clean and free of bottles, rubbish and debris.  Vendors shall be responsible for removing trash from their booth to trash cans provided by the HCCEF.
• Vendors must dismantle and remove from the grounds all of their property on the leased space no later that 11:59 p.m. on September 20, 2009 or be subject to charges for removal.
• Vendors agree to collect, pay, withhold and report all taxes imposed, if any, for their operation.
• Vendors agree to limit the type of items sold or given away to those stated and approved in their contract agreement with the HCCEF.
• All vendors must obtain licenses and permits, including certificate of insurance, necessary for their operation, and agree to comply with all applicable State and Howard County Health and Fire Laws and Regulations.
• Vendors selling food items will be responsible for compliance with the regulations of the Howard County Health Department.