For purposes of this policy, an emergency shall be defined as:

• a sudden and unexpected occurrence or condition that could not reasonably be foreseen and that poses an actual and immediate threat to continuance of normal operation of the college;
• a situation where immediate action is necessary to avoid or mitigate serious damage to public health, safety, or welfare; or
• when failure to immediately act would result in significant harm to the institution.

If the president deems an emergency exists that necessitates the purchase of services, materials, equipment, or supplies that do not qualify as a “small procurement, ” a purchase can be made without following the normal purchasing procedure in order to obtain goods or services quickly to meet the emergency.  Competition shall be sought to the extent practicable to provide a measure of assurance of a reasonable price, given the circumstances, and the purchase shall be limited to the procurement of only the types and quantities of items necessary. 

Policy Manual Review/Revision:   07/01/10