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1.    Purpose.  The purpose of this policy is to protect information and electronic resources of Howard Community College from damage, loss, and unauthorized disclosure. 

2.    Applicability.  This policy is applicable to all college employees granted access to Howard Community College’s information resources.  Every user of college information resources has responsibility toward the protection of those assets.

3.    Objectives.  Protecting information and electronic resources is essential to preserving the ability of the college to perform its mission and meet its responsibilities to students, faculty, staff, and the citizens whom it serves.  State and federal statutes, rules, and regulations, college policies, and other explicit agreements also mandate the security of regulated and confidential information.  Failure to protect the college’s information and electronic resources could have financial, legal, and ethical ramifications.  The four primary objectives of protecting college information and electronic resources include:

  • Confidentiality of information.  Preserving the privacy of personal or college information for authorized uses only and preserving the rights of ownership associated with college property.
  • Integrity of data.  Assuring the reliability and security of data by preventing unauthorized access, loss, inadvertent modification, or deletion of data.
  • Availability of resources.  Ensuring timely and reliable access to and use of data and information technology resources and systems.
  • Authorized use of resources.  Preserving the access to information and electronic resources for authorized use and preventing the malicious use of information and electronic resources.

4.    Employee Responsibility.  Protecting the security of college information and electronic resources is the responsibility of every member of the college community.  Each employee is responsible for knowing and complying with published information technology policies and procedures.  Failure to comply with these policies and procedures may result in loss of computing privileges, disciplinary action, termination, or legal action.

5.    Implementation of Policy.  The vice president of information technology is responsible for developing college procedures that provide guidelines and structured methodologies for employee use and protection of information and electronic resources. 

Policy Manual Review/Revision:     11/13/09