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The website management procedure outlines the process for operating and maintaining the Howard Community College (HCC) website.  The college website is administered by the following individuals and groups. 

The vice president of information technology convenes and is an advisor to the web steering committee. 

The committee provides strategic direction for the web enterprise and approves any major design changes to the content management system.

The information technology web development group is responsible for providing centralized web services that include programming, design, content management, and end-user training. 

The president and vice-presidents designate website coordinators to act as points of contact for managing web content.  Website coordinators are responsible for:

  • managing an assigned section of the web;
  • authoring content;
  • coordinating the publication of content with content owners;
  • reviewing content regularly to ensure currency and accuracy; and
  • determining approval workflows for each content folder within the content management system.

The office of public relations and marketing determines branding and messaging for the website and coordinates changes to the masthead with the web development group.  At a minimum, content and images used for the masthead are updated every 90 days.

Content Management System

The college has a primary tool for standardization of design and managing web content.  To ensure consistency in design and navigation, style sheets and page templates have been developed for publication of content to the web. 

In the interest of accuracy, clarity, and consistency the Associated Press (AP) guide is the accepted standard for grammar, punctuation, spelling, and other language mechanics.

Web Calendar and News and Events Items

HCC has created a web-based campus calendar to provide a comprehensive listing of official college events held both on and off-campus.  Athletic, student, and cultural events, seminars, and other activities and events are advertised on the calendar to increase awareness of opportunities at the college and to strengthen communication with the entire college community.  Events that are published to content-specific calendars also appear on the “Complete HCC Calendar.”

The following positions from designated areas serve as administrators.  These positions are responsible for calendar content or “News and Events” items, but ultimate responsibility for the accuracy of information rests with the event sponsor:

Content Area

Administrator

Admissions and Enrollment

Assistant Director of Advising

Board of Trustees

President’s Office Technology Manager

Counseling and Career Services

Career Services Administrative Staff

Diversity Events

Chair of Diversity Committee

Horowitz Center

Horowitz Center Manager

International Education

International Education Program Assistant

Professional Development and Wellness

Human Resources Office Associate

Special Events

Development Associate

Student Activities

Student Life Associate

Wellness Center

Assistant Director of Student Wellness

News and Events Items

Public Relations Communications Specialist

Submitting an Event for the HCC Web Calendar

Only HCC-sponsored events and activities are posted on the HCC web calendar.  Sponsorship of an event may be by a department, division, program, or student club or organization.  The sponsor of each event must verify content and provide event information by email to the designated content area calendar administrator.  Information should include the event location, time, participants, contact name, phone number, and e-mail address, and admission fee (if any).  Events not covered by a content area can be submitted by completing the online calendar submission request form.  All calendar requests must be submitted at least five days prior to the event.  Incomplete requests will not be posted.  In order to maintain a manageable number of items on the campus calendars, not all events may be listed.  Final posting decisions are made by the content area calendar administrator. 

Copyrighted images may be submitted with written permission to use the image to the help desk for posting on the calendar.  The office of public relations and marketing should be contacted about use of images.

Submitting Information for a “News and Events” Item to Appear on the Web

The “News and Events” administrator determines the events that are featured “News and Events” items on the web.  The “News and Events” administrator reserves the right to remove an event from the college home page.  To submit an event for consideration as a “News and Events” item, the same guidelines for “Submitting an Event for the HCC Web Calendar” must be followed. 

Modifying or Cancelling Events 

The appropriate administrator must be notified by email or phone as soon as possible when details of an event are modified or the event is cancelled.

Policy Manual Review/Revision:  03/08/13