Howard Community College (HCC) students should see an academic advisor prior to registering for courses. Registration dates may be found on the college’s website and in myHCC. Additions and changes may be made during registration periods as long as the student is qualified, a seat is available, and the class has not met for the second time.
Once the term has begun, registration will only be permitted in classes that have available seats and that have not met for the second time. Once classes have met for the second time, the academic division chairperson may grant permission for late entry. In such cases, the academic division will issue the student a credit course enrollment override form. The student must submit this form to the office of records, registration, and veterans’ affairs, along with a registration form. In online courses that have available seats, late registration is permitted during the first two days of the late registration period. Noncredit students who want to register after classes have begun should contact the division of continuing education and workforce development.
Drops and Withdrawals for Credit Courses
Drops from classes must be made during the specified period listed on the college’s website and in myHCC for regular classes. Before the term begins, a student may drop courses during the specified registration dates, which can be found on the college’s website and in myHCC.
First Three Weeks of Classes or Equivalent
A student who wants to drop a course during the first three weeks of class or its equivalent period of time (up to the first 20 percent of the section’s dates) for accelerated or late starting classes should use myHCC or complete and submit a drop/add form to the office of records, registration, and veterans’ affairs. The refund deadline appears in myHCC, and on the college's "Pay for College" webpage. The college strictly adheres to refund deadlines.
Fourth to Tenth Week of Classes or Equivalent
A student who wants to withdraw from a class during the fourth to the tenth week of classes or its equivalent period of time (between 20 and 60 percent of the section’s dates) should do so via myHCC or complete and submit an official withdrawal form to the office of records, registration, and veterans’ affairs. The student will receive a grade of “W” on transcripts. Students are strongly encouraged to see an academic advisor prior to withdrawing from courses. Financial aid and scholarship students must consult with financial aid services; students receiving veterans’ benefits must consult with the office of records, registration, and veterans’ affairs.
Never Attended Grade
Instructors assign students who register for courses and never attend a single meeting an “NA” grade. Instructors assign this grade by submitting an "NA" grade via myHCC. Students who register for online courses will be assigned an “NA” grade if they fail to participate and/or engage in work or discussions on the online learning management system (LMS) used in the course; logging in is not considered participation. "NA" grades for all terms are due by the term census date.
Obtaining a Transcript for Credit Courses
Students may request transcripts by mail, by using the myHCC link to the National Student Clearinghouse, or in person at the office of records, registration, and veterans’ affairs. All written requests must be signed and dated by the student. There is no charge for transcripts requested in person or by mail. The clearinghouse charges a processing fee for requests made through its website. Transcript requests are normally processed within two business days. Single transcripts issued to the student can be printed upon request except during peak registration periods. The college issues both official and unofficial transcripts. Official transcripts are sealed in windowed envelopes and stamped on the back seal “OFFICIAL TRANSCRIPT BECOMES UNOFFICIAL IF SEAL IS BROKEN.” Official and unofficial transcripts contain the same student record information. The college will not release transcripts from high schools or other colleges that may be maintained in a student's record. Such documents remain the sole property of the college. Students must request these transcripts from the issuing institution. Unofficial transcripts can be obtained online through a student’s myHCC account.
The college has three graduation dates and one commencement ceremony. For information on application deadlines and graduation requirements, refer to procedure 10.04.01, Graduation Requirements.
Change of Grade for Credit Courses
An issued grade may be changed when a change of grade form is prepared by the instructor and received in the office of records, registration, and veterans’ affairs. The division chairperson must sign this form before it is considered official.
Outstanding “I” grades will be converted to “F” grades after the seventh week in the following major term. Grading policy requires that the “I” grade designation be changed to a permanent grade, other than “L” or “W”, within a predetermined period of time determined by the instructor at the time that the grade is assigned. Normally, the period to complete objectives shall not exceed the end of the seventh week of the next full term or the incomplete will be converted to an “F” grade. An incomplete grade contract form, specifying the necessary objectives and the period of time within which they need to be completed, is prepared by the instructor and signed by the student. A copy of this form is sent to the office of records, registration, and veterans’ affairs as an attachment to the final grade roster.
Records and Registration Appeals Committee
A student who has an unexpected life event or other extenuating circumstances) during a term may request an exception HCC’s dates and deadlines. In such circumstances, the student should submit a written request to the records and registration appeals committee. A complete appeal includes the appeals form, which is available through the office of records, registration, and veterans’ affairs or webpage, and appropriate supporting documentation. Complete appeals must be submitted to the office of records, registration, and veterans’ affairs no later than the end of the seventh week of the next fall or spring semester following the term for which the student is appealing. Students whose appeals are denied are entitled to submit a second appeal to the attention of the registrar.
An involuntary withdrawal may be requested whenever there are circumstances beyond the student’s control, which make it impossible to complete the course(s) in progress during a given term. A withdrawal is considered involuntary if it results from one of the following situations:
In all cases, appropriate, dated documentation must be provided. Documentation that qualifies students for a refund may be used to grant a refund. However, it is a student’s responsibility to fulfill the student’s financial obligation to the college.
Change of Contact Information
Students must complete a change of information form to revise their name, address, or telephone number or indicate these revisions on their registration form. These forms are obtained in and submitted to the office of admissions and advising or the office of records, registration, and veterans’ affairs. Verification of the new address is required. When a student moves after the start of a term, any change in billing status will take effect for the following term.
Change of Learning Program
Students who want to officially change their learning program must submit a complete change of learning program form to the office of admissions and advising.
Policy Manual Review/Revision: 03/08/13