It is strongly recommended that students see an academic advisor prior to registering for courses.  Registration dates may be found in the semester schedule of classes.  Additions and changes may be made during walk-in registration periods as long as the student is qualified, a seat is available, and the class has not met for the second time. 

Once the semester has begun, registration will only be permitted in classes that have available seats and that have not met for the second time.  In online courses that have available seats, late registration is permitted during the first two days of the late registration period.   In special cases, the academic division chairperson may grant permission for late entry.  In such cases, the academic division will issue the student a credit course enrollment override form.  The student must present this form at the office of records and registration, along with a registration form.  Students may register for late starting classes on a seat availability basis until the class has met for the second time.  Non-credit students planning to register after classes have started should contact the division of continuing education and workforce development.

C.  Drops and Withdrawals for Credit Courses

Drops from classes must be made during the specified period listed in the schedule of classes for regular classes.  Before the semester begins, a student may drop courses during the walk-in registration dates.  These dates are listed in the semester schedule of classes.

1.  First Three Weeks of Classes or Equivalent.  A student who wishes to drop a course during the first three weeks of class or its equivalent should complete a drop/add form and present this at the office of records and registration.  The refund deadline appears in the semester schedule of classes.  The college strictly adheres to refund deadlines.  Students wishing to drop from late starting classes may do so within an equivalent period of time following the start of the class. 

2.  Fourth to Tenth Week of Classes or Equivalent.  A student who wishes to withdraw from a class during the fourth to the tenth week of classes should complete an official withdrawal form and present this form at the office of records and registration.  The student will receive a grade of “W” on his/her transcript.

3.  Students wishing to withdraw from a late starting class may do so within an equivalent period of time following the start of the class.

D.  Never Attends     

Instructors may assign students who register for courses and never attend a single meeting an “NA” grade.  For the fall and spring semesters, instructors assign this grade by so noting the section correction roster.  For winter and the two summer semesters, instructors assign the “NA” grade on their final grade rosters.  Students who register for online courses will be assigned an “NA” grade if they fail to contact the instructor through electronic mail.

E.  Obtaining a Transcript for Credit Courses

Students may request transcripts by mail, by using the HCC Express link to the National Student Clearinghouse, or in person at the office of records and registration.  All written requests must be signed by the student.  There is no charge for this service.  Transcript requests are normally processed within two business days.  Single transcripts can be printed on demand except during peak registration periods.  The college issues both official and unofficial transcripts.  Official transcripts are sealed in windowed envelopes and stamped on the back seal “OFFICIAL TRANSCRIPT BECOMES UNOFFICIAL IF SEAL IS BROKEN.”  Official and unofficial transcripts contain the same student record information.  The college will not release transcripts from high schools or other colleges that may be maintained in a student file.  Such documents remain the sole property of the college.  Students must request these transcripts from the issuing institution. 

F.  Graduation Petition     

The college has four diploma graduation dates and one commencement ceremony.  The diploma graduations and petitioning deadlines are as follows:

Diploma Dates		Petitioning Deadline
Spring		March 15
Summer I		April 15
Summer II		May 15
Fall		October 15

The commencement ceremony is held each year in May.  Students must fill out a petition to graduate form and pay the petition fee for each degree requested.  Graduation candidates are required to meet with their academic advisor to review their graduation status before the petition form can be considered for final clearance.  During the final clearance process, students are notified of the status of their petitions.  Diplomas and certificates are mailed to all candidates who have fulfilled the requirements of their programs.

G.  Change of Grade for Credit Courses     

An issued grade may be changed when a change of grade form is prepared by the instructor and received in the records and registration office.  The division chairperson must sign this form before it is considered official.

H.  Incomplete Work

Outstanding “I” grades will be converted to “F” grades after the seventh week in each major semester.  Grading policy requires that the “I” grade designation be changed to a permanent grade, other than L or W, within a predetermined period of time determined by the instructor at the time that the grade is assigned.  Normally the period to complete objectives shall not exceed the end of the seventh week of the next full semester or it will be converted to an “F” grade.  An incomplete grade contract form, specifying the necessary objectives and the period of time within which they need to be completed, is prepared by the instructor and signed by the student.  A copy of this form is sent to the records and registration office as an attachment to the final grade roster. 

I.  Change of Information

Students must complete a change of information form to revise the following information or indicate these revisions on their registration form:

Name
Address
Telephone Numbers
E-Mail Address

These forms are obtained at and submitted to the office of admissions and advising or the office of records and registration.  Verification of the new address is required.  When a student moves after the start of a semester, any change in billing status will take effect the following semester.  Students must officially change their learning program by completing a change of learning program form and submitting it to the office of admissions and advising.

Policy Manual Review/Revision:  5/09/2008