A. The Role of the Curriculum and Instruction (C&I) Committee
It is not the intention of this procedure to require that the curriculum and instruction committee become involved in minor course changes that affect the internal operation of only a single division.
The following types of course and program changes must be submitted to the curriculum and instruction committee for approval:
- Substantive changes in existing courses that result in significant changes in the content of the course. Changes to the course description or course outline, which are editorial in nature and do not result in a significantly different course, do not need to be presented to the curriculum and instruction committee for approval;
- New programs or transfer patterns;
- Changes in existing programs or transfer patterns;
(The vice president of academic affairs may approve minor program changes that affect only a single program without submittal to the curriculum and instruction committee.)
- Change from special topics to permanent status;
(Special topics courses may be approved by the vice president of academic affairs and may be offered for no more than two semesters as a special topics course.)
- Addition or deletion of prerequisites or co-requisites;
- Designation of a course to meet general education requirements;
- Course deletions;
- Program or transfer pattern deletions;
- Change in course prefix; and
- Changes in academic policies related to curriculum.
Courses that are being proposed for inclusion in the general education core must also be reviewed and approved by the general education subcommittee.
B. Procedures for Curriculum Proposals
The following steps should be completed when submitting a proposal to the curriculum and instruction committee:
- The initiator should complete the appropriate parts of the curriculum proposal form. Courses for which transferability is a goal may not be voted on by the curriculum and instruction committee for review until an analysis of all transfer information has been completed. This analysis is the responsibility of the initiator and may take several weeks. The initiator may appeal to the vice president of academic affairs to waive this requirement if the necessary information on transferability cannot be obtained in a reasonable time period.
- All proposals must be presented to and approved by the initiator’s division before being presented to the curriculum and instruction committee.
- The division chair signs the proposal after division approval indicating formal approval by the division. The division chair may also make comments on the proposal form.
- The division chair forwards an electronic copy of the proposal to the chairperson of the curriculum and instruction committee by the deadline set by the chairperson of C&I.
- The proposal is presented at the curriculum and instruction committee meeting by the initiator or designee.
- Curriculum and instruction committee members present proposals to their divisions or departments for approval or disapproval.
- The proposal is discussed and voted on by the curriculum and instruction committee at the next meeting.
- The recommendation of the curriculum and instruction committee is submitted to the vice president of academic affairs for final approval.
- The vice president of academic affairs notifies the chairperson of the curriculum and instruction committee of approval or disapproval of the proposal.
- The chairperson of the curriculum and instruction committee notifies the initiator.
- The chairperson of the curriculum and instruction committee will issue a memorandum to the C&I representatives of the college community at the end of the program approval cycle summarizing actions of the curriculum and instruction committee.
- New programs, substantive changes in programs, and deletion or inactivation of programs must be submitted to the Maryland Higher Education Commission or other agencies for approval prior to implementation. It is the responsibility of the initiator to complete this process with the assistance of the staff of the vice president of academic affairs.
- Courses requesting designation as a general education elective must clearly provide evidence under the proposal rationale that the course meets the definition of the desired designation.
- Courses requesting designation as a general education core course must present information on how the course transfers to University of Maryland Baltimore County, University of Maryland College Park, and Towson State University.
- Courses requesting a change from a special topics course to permanent status must include an analysis of enrollment as part of the proposal rationale.
- Academic policy changes should be presented in narrative form and must include a statement of impact on students, programs and courses, and resources.
Policy Manual Review/Revision: 02/19/10