College Policy Number/Title:
Faculty Work Day
The faculty workday consists of the course schedule, faculty office hours and other assignments as established by the vice president of academic affairs.
Work Day for Non-faculty Staff
The ability to maintain a high level of service requires that the college consider extending hours of operation. Standard workdays at Howard Community College are Monday through Friday with office hours from 8:30 a.m. to 5:00 p.m. with one hour for lunch. In certain service areas, special hours may be set to ensure an effective operation. While the supervisor may establish hours of an area, the department head and the area vice president must give final approval of changes in hours of operation. The work schedule, if other than the standard work schedule, will be shown on the employee's contract, or on an "ASSIGNED DEPARTMENTAL SCHEDULE" which will be on file in the office of human resources for any work schedule other than 8:30 a.m. to 5:00 p.m. Human resources will also review to determine if shift differential is required and notify payroll if necessary.
The college follows a schedule of seven and one half hours per day, five days per week for the full-time, position control/budgeted secretarial, clerical, and professional/technical staff; and eight hours per day, five days per week for the full-time, position control/budgeted maintenance and custodial support staff and the print shop and mailroom staff.
The intent of a shift differential is to provide additional compensation to position control/budgeted support staff employees who are required to work a shift other than first shift (first shift is defined as standard) on a regular and ongoing basis. The shift differential is not intended for temporary employees or for position control/budgeted employees who normally work first shift but who work a different shift on a temporary basis from time to time. However, if an employee works second or third shift for four out of five workdays, the shift differential will be provided for those four days.
At Howard Community College, the first shift (standard) for full-time employees is defined as one starting on or after 6:00 a.m., but before 2:00 p.m. The second shift for full-time employees is defined as one starting on or after 2:00 p.m., but before 10:00 p.m. The third shift for full-time employees is defined as one starting on or after 10:00 p.m., but before 6:00 a.m. For part-time position control/budgeted employees, the first shift is defined as one starting on or after 6:00 a.m., but before 6:00 p.m.; the second shift is defined as one starting on or after 6:00 p.m., but before 2:00 a.m.; and the third shift is defined as one starting on or after 2:00 a.m., but before 6:00 a.m.
First shift is defined as the normal shift. Position control/budgeted support staff employees assigned on a regular and ongoing basis to the second shift receive the base rate plus a shift differential of five percent. Position control/budgeted support staff employees assigned on a regular and ongoing basis to the third shift receive the base rate and a shift differential of ten percent.Emergency Call-in
Employees may occasionally be called in for emergency overtime work. When this occurs, employees will be given a minimum of four hours of work to avoid the situation of coming in for an emergency but only working an hour. In the event, that four hours of work are not needed or available, employees will still be paid a minimum of four hours. Hours not worked but paid to assure a minimum of four hours emergency call-in pay are not credited as hours worked.
The workweek for non-exempt support staff is from 12:01 a.m. Saturday until 12 midnight on Friday. The work week for employees whose duties require that they work other than Monday through Friday schedules will be the seven consecutive day periods beginning with the start of the employee's first scheduled shift in the calendar week.
Hours credited as time worked include hours spent on institutionally authorized work during:
Overtime wages, when applicable, will be paid in accordance with "Overtime and Compensatory Time" procedure 63.04.02.
There are 24 pay periods during the year for faculty and staff with payment made on the fifteenth day and the last day of the month. When a designated pay day falls on a weekend, holiday or other time that the college is not in regular session, payment will be made available to employees on the closest work day preceding the designated date.
Payroll administration procedures differ for faculty and staff in that faculty may choose to distribute their income over a ten-month or 12-month basis. Paydays for all position control/budgeted employees commence on the first possible scheduled pay date after the completion of all required employment forms and related paper work.
Pay days for hourly/temporary employees will be in the pay period following the pay period when the employee begins work, providing all required employment forms and related paper work are completed.
In recognition of individual needs and to increase efficiency, the college grants work breaks of ten minutes in the mid-morning and ten minutes in the mid-afternoon when the work load permits. These work breaks are not to be used to extend the lunch period.College Closings
If it is necessary to close the college or any campus or facility of the college during the normal workday, employees will be notified by their supervisors through the usual chain of command. When a decision is made to close the college, or any campus or facility, the notification to employees will include the precise closing and reopening times, as well as exactly which campuses and/or facilities were closed, so that time sheets and attendance reports will reflect the schedule adjustment.
Also see "Flexible Scheduling," procedure 63.04.12 in this section.Effective Date: 7/1/2006